Ottawa Disc Golf Club

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Geoff Penton
ODGC President


Joined: 07 Jun 2012
Posts: 93
Location: Ottawa, ON

PostPosted: Mon Mar 18, 2013 10:09 am    Post subject: ODGC Bylaws - Please read for AGM Reply with quote

At the present time, the ODGC Board of Directors has been considering a course of action for the Club on the subject of formalizing some of its structure and its operating procedures, as well as the nature of its official status as a sporting organization. To this end, the Board has drafted and refined a set of proposed Bylaws for the Club. These Bylaws, upon their formal adoption by the Club, will serve to delineate the scope of authority of the Board, some Club Executive Officers, and Club President, and to provide a clearly defined framework for how decision making and governance in general will be carried out in the Club. Further, the Bylaws outline how Club members may initiate and effectuate actions to be taken by the Club.

In connection to the Bylaws, it is the opinion of the Board that at present, formal Incorporation of the Club as a legal entity should not be pursued. The rationale for this thinking is that the active membership, being at about 50 persons, along with the current level of revenue streams would place an excessive and unnecessary burden on Club volunteers to adhere to the annual legal requirements for a not-for-profit Corporation, and the associated legal fees for an annual formal accounting audit and deposition of information are prohibitive. While Incorporation would provide an extended level of legal security to the Club and afford it access to some funding opportunities, it is felt that the present insurance protection provided by the ODSA for our current level of activities is suitable. The Club will of course continue to operate with a view to continued growth, and it can be seen in the proposed Bylaws, provisions in them that can be readily altered when the circumstances for formal Incorporation change to favourable.

This post is to serve notice that the Club membership will be asked to vote to approve or reject these proposed Bylaws at the upcoming ODGC AGM. To best serve the ODGC, Club members are encouraged to review the proposed Bylaws in the period time from to now to the AGM.

ODGC Bylaws

[Edited by Jefrey A. Brother on Fri Mar 29, 2013 10:56 am]
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